Joining ScanSnap

I've written a lot of posts about different technology that I love and use. One product I'm a particular fan of is my Fujitsu ScanSnap. To celebrate my love of scanner, I've joined the ScanSnap Squad. My first post for them can be found here. Be sure to check it out! I'm excited to talk more about ScanSnap and how it can be best used for school.

My Evernote Structure

I've gotten a lot of questions as to how I set up my notebooks and tags in Evernote for my school work. There are a lot of different ways to go about it, depending on what works best for you. I recently changed up my own structure to better reflect my current needs. I'll go through both setups to give multiple ideas.

I've come to use Evernote for a lot more than just my school work. I'm also using it to organize my job search, my recipes, my workouts, and more. So for different functions, I'll tag differently. This post is only about how I tag for school work.

So as students, we have a lot of different things going on: classes, clubs, internships, etc. For most of my college career, I used a separate notebook for each class and club. All of these notebooks were collected into a notebook stack titled "College." I also had a "High School" stack. This system worked very well for me, making it easy to separate my notes into exactly what I needed to view at that moment.

As I'm heading into my final semester of school, the amount of notebooks I had was getting a little out of hand for my liking. I wanted to streamline things, especially since I knew that I would soon be transitioning from college life to the working world, meaning I wouldn't be accessing my school notes nearly as often. Hence my restructuring.

What I decided to do was rather simple. Instead of having separate notebooks for everything, each class, club, and internship got its own tag. By using the select all function in each notebook, I easily added this tag to every note at once. All of the notes were then moved into one "College" notebook. I did the same thing with my "High School" Stack. Now, instead of having two separate stacks, with well over 50 notebooks, I have one "School" stack with two notebooks.

Besides the tags for each class, I also add tags for the type of note. For example, when I'm taking notes in class, I'll tag the note with the name of the class, as well as "Class Notes." I have several other tags like this, such as "handout," "research," or "assignment."

So, by using this structure, if I had an exam in my literature class, I can view all the notes from that class tag. From there, I can search for a specific topic, or I can limit my view to just notes from that class with the tag "class notes" if that's what I'm using to study.

Now I've also gotten some questions as to whether or not I tag based on the topic of my notes. I personally don't. Evernote has some pretty intense search capabilities so I have always been able to find what I needed with that. If I were doing a much larger project, such as a dissertation, I might choose to tag in this way then, however, for now, I've found my current tagging structure to be more than enough.

Looking for some more ideas on tagging structures? Check out Allan Johnson's post here. He's a fellow Evernote Ambassador!

How do you set up your tags for school? Comment below or let me know @OtterMC on Twitter! 

How I Survived Finals Week Without My Computer

Technology is great… until it doesn't work, always at the worst possible time. For college students, this is especially true. We become dependent on our technology, doing most of our work on our personal computers and devices. So what happens when we can't use them? Unfortunately, during finals week of this past semester, with my computer out of commission, I found out.

I've talked to a lot of students who've dealt with computer problems during college. I've heard stories of losing papers the night before they're due, hard drives crashing in the middle of projects when they didn't have a backup, being forced to gather class notes from other people in the weeks before finals. Certainly doesn't help endear anyone to the idea of using technology in education.

We are told again and again to backup everything and often. But how many of us do? I certainly don't nearly as often as I should. So when I had to hand over my laptop for repairs the weekend before finals, everyone expected me to panic (and trust me I did for a few minutes). I thought about typing and turning in papers, studying for exams, all of my projects saved to my hard drive.And then, after about five minutes, I relaxed.  If only there was something that would back up all of my stuff, without having to think about it. Oh wait. There is!

Everyone knows that I love Evernote. I have all of my notes and a lot more in my account. So even though I couldn't access my desktop client, I had everything on my phone, my iPad, and in the web client. The web client became my most helpful platform. At Pitt, we have a pretty great computer lab system: 8 labs with over 500 computers, running 3 different operating systems. Any student can log onto these computers. So whenever I needed to work on something in my Evernote account, I logged onto a computer, went to Evernote's website, and picked up from right where I left off.

But what about editing files, formatting papers, working on presentations? While I could keep all of these in my Evernote account, it would take up a great deal of my monthly allowance. In comes Dropbox, another service that I'm a big fan of. For those of you who aren't familiar, Dropbox is a cloud based service that syncs files, photos, etc. to your account, making them available across your computers, devices, and from the web. I have my Dropbox account set up to sync everything saved in my Documents folder on my computer, meaning that I can then log into my account from any web browser, and download whatever files I need.

So no, maybe we don't run our backups as often as we should. But that doesn't mean that we have to be left in a jam when our computers decide to fail on us. Using a couple different services, we can easily have access to everything we need from anywhere.

How do you keep your files and notes backed up? Leave me a comment or let me know @OtterMC on Twitter! 

My Top 5 Evernote 5 Features for Students

Pretty recently, Evernote updated both Evernote for Mac and Evernote for iOS. Safe to say, Evernote 5 is pretty awesome. Each app got a complete makeover and they both look great (plus I still can't get over the fact that I'm in the intro of the iOS app). Evernote introduced a ton of new features into their apps and you can check them all out here (Mac) (iOS) but I wanted to look at 5 features that I think will be especially helpful to students.*

1. Shortcuts: There are certain notes/notebooks that I use all the time. My Homework Planner notebook comes to mind. With the Shortcuts feature in Evernote for Mac, you can add these notes and notebooks to your shortcuts on the upper left hand side, giving you access to your most important information quickly and easily from anywhere in the app. Right below your shortcuts is a list of your 5 most recent notes, which is also helpful for multitasking.

2. Activity Feed/Shared Notebooks: We all share information with someone. Whether we are using shared notebooks to work on a group project or just to make sure that someone else has access to important stuff, shared notebooks come in handy. It's great that now these notebooks are shown right with all of your private notebooks, both on your Mac and your iOS devices. Also, in Evernote 5 for Mac, Activity Feed is better than ever too, so you always know when someone has updated a notebook.

3. Notebook Stacks on iPad: Pretty self explanatory, but you can now view Notebook Stacks on iPad, which makes staying organized on the go that much easier.

4. Improved Page Camera: As students (or anyone really), just because we try to go paperless, doesn't mean that everyone else does. So sometimes we have to get our paper into our Evernote account. There are plenty of ways to do this: scanners, photos, etc. But Evernote has improved the Page Camera from within the iOS app. This is one of the easiest ways to get stuff into your account as quickly as possible.

5. TypeAhead Search: Last but not least is TypeAhead Search. College students are often pressed for time. While it may not seem like a huge time saver, seeing ahead to what notes you have in your account can be really helpful. Sometimes we have so much information in our heads that we can't remember exactly what we named a particular note or what information was where. Now we can see ahead, helping us remember.

What are your favorite new Evernote features? Let me know @OtterMC!

*All of this is my personal opinion.

My Visit to Evernote Headquarters

As I get closer and closer to graduation (166 days and counting), I've been thinking a lot about the things that have gotten me through the past few years. This past weekend, I had the opportunity to travel to Redwood City, CA, to visit Evernote Headquarters. As the Student Ambassador, Evernote is something that I definitely cannot picture my college experience without, which made my visit that much more exciting.

While I was sitting in the airport waiting for my connecting flight, I heard that Evernote 5 for iOS had gone live. Talk about perfect timing! I had just enough time to download the update onto my iPhone before I had to board the flight. Needless to say, I spent a good portion of the flight playing with the app rather than doing all the studying I promised myself I was going to do. If you haven't checked out the new app yet, do it now. And be sure to log out of your account once you've downloaded it. Then you'll get to see some User Stories, featuring five of the Ambassadors including myself!

After finally making it to Redwood City, I had the chance to meet up with my fellow ambassadors at Martin's West for some great food. It was so good to see everyone again and meet some new people as well!

Friday morning kicked off early with a workout at Evernote HQ with the Fitness Ambassador, Chad Williams (@AnthroPhysique). It was a great workout. Afterwards, we had a little time to explore before everyone else arrived.

Eventually the rest of the Ambassadors joined us for breakfast, which was accompanied by this awesome gift box.

Even before I opened it, I knew that it was going to be filled with complete awesomeness. I was right.

Lots of goodies from San Francisco, another Evernote Ambassador T-Shirt, some gift certificates from partners, and yes, a LiveScribe Sky Smartpen! Literally five minutes before opening this up I had been talking about how much I wanted to try this pen out. I can't wait to use it in my classes and meetings. Look out for a post on how it works soon.

In addition to all of that, I now have a smaller Moleskine notebook to keep my larger one company. I'll be writing up a post about using these for school as well.

The rest of the day was packed with sessions from pretty much every department imaginable from Evernote. We got to meet with product managers, developers, PR, plus the great people that we email and collaborate with all the time through the program. Oh yeah, and CEO, Phil Libin. Everyone was incredible and made us all feel like celebrities (that may have also had something to do with the cameras following us around all day as if we were on a reality show).

At the end of the day, we got to gather with all of the Evernote employees for drinks and… A S'MORES BAR. Anyone who knows me knows just how much I love s'mores. As if Evernote HQ had not already become my favorite place ever, this completely secured it in the top spot.

Overall, this trip was amazing. I can't wait to go back and see everyone again. If you aren't using Evernote, check it out. Feel free to ask me any questions that you have! Also, check out some of my fellow Ambassadors' posts about our visit:

Brandie Kajino

Jamie Todd Rubin

Nicholas Provenzano

You can find all of the ambassadors here.

Covering Up

     Every season on a singing competition reality show, someone performs a recent hit. The judges or coaches always say something similar: that it was just too big of a hit recently to be redone so fast. Apparently David Nail, who recently released a video of the Adele staple "Someone Like You," never heard them say that. And thank goodness he didn't.
     He proves with this performance that sometimes even the tiniest inflection can make or break a song. Even though "Someone Like You" is already an international hit, Nail's small twists make it an entirely new interpretation, rather than just one of the thousands of covers out there. He hits the higher notes fearlessly, without losing any of the passion of the lyrics. The video is simple and elegant, adding to the intensity of the feeling. Shot in black and white, candlelight casts shadows on his face and the keys of the piano, the only instrument used.
     With a string of country Adele covers coming out lately, Nail's manages to stay true to the original interpretation while still putting his own spin on it. An out of the ordinary song choice, "Someone Like You" showcases his range, both vocally and stylistically. As we wait for more new music from David Nail, we definitely now know that there is no limit to what this performer can do.

Cruisin' into Summer

     It's that time of year again. Time for all of the singles to come out claiming to be the "Song of the Summer." In the endless parade that is the summer anthem song list, "Cruise" by duo Florida George Line is one of those summer songs that should do very well, and already is.
     Combining country with a rock edge, FGL's vocals give the expressive lyrics of this song a unique sound that brings a breath of fresh air just in time for summer. The harmonies keep the melody from getting repetitive, giving it an added punch when the chorus comes around, without overcomplicating the tune. This will easily become a concert staple, with the singers holding their mics out to the crowd, who will be singing along with arms waving back and forth in the air.
     "Cruise" paints the picture of summer love, the desire to just drive down some back roads, and being care free. All the things that we all want from our summer. But more than just the well written narrative, this song is catchy and completely relatable. Because let's face it: who doesn't love to roll the windows down and cruise?